Out of School Time Program (OSTP) Coordinator

Start Date: 2023-24 School Year

Description: The Out of School Time Program (OSTP) Coordinator creates an inviting, stimulating, safe, and nurturing learning environment for students supporting their growth and development and will develop, supervise, and manage the out-of-school time program and intersession programming. S/He will oversee the Saturday School Program, under the direction of the Senior Manager of Student Success. S/He will also be responsible for teaching a middle school class. S/He will conduct training and meetings with identified staff as necessary to ensure a quality program. S/he is responsible for the management of the following areas: OSTP to include Extended Day, Saturday School, and Intersession.

Compensation: $55,000-61,000 per year
Brief Description of Classification: This is a 12 Month Position

Detailed Description of Duties and Responsibilities:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Out-of-School Time Program (Extended Day, Intersession, Saturday School):

  • Oversee the general organization, management, and scheduling of an OSTP program that is in keeping with the mission and pedagogy of WSG, promotes quality participation of WSG students, and is guided by the principles of advancing youth development and leadership
  • Schedule a variety of educational options that will take place across both campuses as directed by the Director of Student and Graduate Success. These may include independent learning time, tutoring, arts education, STEAM/STEM, sports, and other clubs to include after school, intersession, Saturday School, and Datawise Mondays. (See work schedule note below)
  • Assure that all Middle School students at WSG are enrolled in and attend at least one semester of participation in one of the Arts programs offered by program partners at THEARC campus.
  • Oversee the maintenance of all records and data pertaining to grant funding sources
  • Actively seek out partnerships with organizations and volunteers to schedule club and enrichment programming for students.
  • Manage program partnerships, organizations, and OSTP volunteers under the direction of the Director of Student and Alumni Success regularly to gain knowledge of student progress, special needs, and aptitudes of students
  • Communicate with families regularly to gain knowledge of interest in programming.
  • Manage attendance of all staff and students in the OSTP and Intersession program
  • Meet and collaborate with the OSTP staff as needed to run an effective program
  • Assess student learning/engagement and evaluate the program’s success to monitor program effectiveness.
  • Serve as lead administrator during OSTP hours, assure students are actively engaged in enrichment activities and provide support and redirection as needed to ensure a positive learning environment; refer students to Deans and Principal in accordance with WSG discipline policies.

Instructional Duties:

  • Teach one section of the middle school advisory program, focusing on organizational skills and aspects of high school readiness
  • Guide students to achieve high academic expectations
  • Confer with parents and students regarding progress/problems of assigned students; arrange and participate in teacher-parent or teacher-student conferences whenever indicated for the welfare of the student.


  • Facilitate and promote all Out-Of-School Time Programming
  • Keep families informed of what is happening in the program, with signs and notices
  • Contribute to the weekly Family Newsletter
  • Be aware of all WSG policies, guidelines or other changes by checking email and regularly emailing families
  • Encourage families to volunteer and identify opportunities for parent involvement throughout the program

Professional Competency:

  • Reflect and model WSG values and attitudes as a Catholic School in interactions with students, teachers, families, and members of the public.
  • Follow the policies and procedures of WSG as described in the WSG Personnel Handbook, including such items as being on time,professional dress, and maintaining appropriate records and reports. 
  • Demonstrate high standards of professionalism, including legal and professional ethics in interactions with students, faculty, staff, administrators, and members of the public.

Qualifications: The requirements listed below are representative of the knowledge, skill, and/or ability required.

  • Ability to work with diverse populations;
  • Collaborative leadership and decision making
  • Data management tools, organizational tools, computer skills (Word,Excel, Access, PowerPoint and Google Email)
  • Community/grassroots organizing
  • Public Speaking
  • Education tools and materials development
  • Research

Education Requirements: Bachelor’s Degree preferred in applicable field of program administration, education, or related field
Supervisory Responsibilities: Supervise personnel of OSTP
Accountable to: Director of the Office of Student and Graduate Success

Regular Hours/Work Schedule

This is a regular, full-time, 12 month position, with applicable benefits.

Working hours:

Monday– Friday 10:00 m – 6:00 pm,

14 Scheduled Saturdays 8:30 am – 1:30 pm,

8:30 am – 3:30 pm during intersession program weeks

*Hours can be adjusted when students are not present, advance approval is required.

Appropriate accommodations for individuals with disabilities are available upon request. Washington School for Girls is an equal opportunity employer.

Benefits package includes:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Employee assistance program
  • Health insurance
  • Life insurance
  • Paid time off
  • Parental leave
  • Professional development assistance
  • Vision insurance

How to Apply

Submit a cover letter and resume to [email protected] with the job title in the subject line to be considered for this position.